Nottingham City Council
The communications department implemented Panacea Software in October 2019 to meet the following targets:
Cut the Council’s annual design and print expenditure by at least £234K
Automate workflows to allow the department to delete 2 x full-time posts
Cut the time worked on admin for the remaining team members by 80%
Enforce compliance with public contract regulations (PCR)
Manage purchasing in accordance with corporate governance
Enable effective management of corporate brand and messaging
Key Benefits
Panacea Software saves time for our staff and our contractors. It automates otherwise time-consuming workflows, whilst enforcing compliant procurement and competition across all our outsourced print services.
£317K cut in annual expenditure
61% reduction in average price paid per order
80% (318 days per annum) cut in admin time
automates work previously covered by 3 x posts in our department
creates capacity for remaining staff to generate revenue
Enforces financial governance across all our purchasing and payment
Manages design and print procurement in compliance public contract regulations.
Corporate oversight, informed management decisions:
Comprehensive, central, shared record of all activity
Management information and real time reporting
Accurate record of all expenditure and income
Order volumes, expenditure and head count
| 2017-181 | 2020-21 | 2021-22 | 2022-23 | 2023-242 |
Print expenditure | £461,453 | £198,384 | £283,872 | £204,020 | £137,742 |
Design expenditure | £128,197 | £54,024 | £41,286 | £42,276 | £35,560 |
Total expenditure | £591,850 | £252,408 | £325,158 | £246,296 | £173,302 |
No. orders | 469 orders | 478 orders | 520 orders | 545 orders | 449 orders |
Av. price per order | £1,262 | £ 674 | £ 762 | £ 731 | £ 654 |
Headcount | 5 Staff | 4 Staff | 2 Staff | 2 Staff | 1 Staff |
Time savings through automation
Time saved on admin work using Panacea Software | 2022-23 |
Compliant competition and supplier selection | 86 Days |
Purchase order management | 36 Days |
Compliance Management | 16 Days |
Supplier invoice management | 73 Days |
Client invoicing / internal charging | 64 Days |
Client order management | 59 Days |
Total | 318 Days |